How To Protect Your Microsoft Word Document?

Confidence In Every Word: Explore The Art Of Document Protection With Our Hands-On Tutorial. Safeguard Your Microsoft Word Files And Share Your Knowledge With Friends!

Password protecting a document is very important, especially if you’re going to send this document by e-mail or also if you want just to protect the document if you are using a PC that is shared.

Or if you’re saving the document on the network folder or somewhere where other people can access the document and you don’t want them to access this document. That’s the future of Microsoft Word to encrypt the document with the password.

So, in this, we are going to show you how you can protect your Microsoft Word document with a password.

You would know what the benefits are of Microsoft Word. Now, Microsoft Word is a word processing program. So right off you’ve got those benefits. You’ve got the fact that you can put together all kinds of text in various formats and formatting.

Left justify, Right justify, Align in the center. Anything you want Microsoft Word can do. Now it’s not as big a deal as actual desktop publishing, but it’s awfully closed, and these days you can do a lot with Microsoft Word converting right over into publishing with no problem at all. You can see here you can write a quick little story like this.

You can even go ahead and write a full fish book with graphics in it. Chapters, page numbers, everything. Here’s a quick letter you wrote that’s easy and an article. See, you have got columns here. It will do just about everything you need to do sort of, you know, becoming your own publishing house.

It’s not that robust, but it’s getting the best thing about me. The word is that it is ubiquitous. You’re going to find it everywhere. It’s the leading WordPress on both Mac and PC at this point. If you’re sending out a file to someone.

How To Protect Your Word Document?

1. Open MS Word/Your File:

So, let’s start with Word. You can start it either by typing Word in the search box or choosing it from the Start menu. We are going to simply type Word and then press enter to start Microsoft Word.

That’s open a blank document. You can also open an existing document because the same procedure applies whether it’s an existing document or whether it’s a blank document.

So, type anything here in this document See my secret document. then you want to protect this document with the password.

2. Password Protect/Encrypt Your MS Word File:

What you’re going to do is click on the file. After you open that file, you have an option called Protect document.

Drop down as you see, so just click on this option and here you have many options. For this, we are going to show you only the Encrypt with password option. So, click on Encrypt with a password.

Simply Put: File > Protect Document > Encrypt With Password

3. Giving The File A Strong Password

Let’s give the file a password. It’s very important to give the file a strong password because there are tools out there that can break this password if it’s not strong.

So, make sure your password contains

• Capital letters
• Small letters
• Special characters
• And numbers
• And it should be like 8 characters or more.

Note: It’s also very important to know that if you lose this password, you cannot access the document anymore. So, make sure you don’t lose the password.

So, we are going to put the password and after you put the password, click OK.

You will be prompted to re-enter the password. At the end of the same password and then click on OK and now you’ll notice that the protected document option is all now highlighted in yellow.

It means there’s an option here that is chosen, and this option is a password is required to open this document.

So, return to the editing of the document now by clicking on the arrow in the top left corner, and let’s save the document. So, you’re going to click on the save button and are going to save it on the desktop.

Simply: Enter Password > Confirm Password > Hit Ok

 

We are going to keep the name of my secret document and click on save. And let’s suppose Word now and you see it.

This is a document. So now if you are going to open this document, it will prompt you to put in a password. So, this is it. If you don’t put the password, of course, or if you put the wrong password, it will tell you that the password is incorrect. So, let’s try again.

Let’s put the right password this time. And then click on OK. you see that the document was decrypted, and it was opened.

How To Remove Password Protection From Word Document?

Now if you want to. Remove the password for any reason.

Profile and then click on Info again. And then you see here protected document, click on it, and click on encrypt with password.

That’s right, and just simply click the encryption option again and clear the password in and click OK and click on the upper left corner of the arrow. We are going to save.

In Short: Info > Protect Document > Encrypt With Password > “Clear the password Box” > Save Doc

let’s close the document now and try opening it again. As you can probably see the document is not encrypted by a password no more.

How To Restrict Documents?

In this, we’ll see how to restrict editing. That means you can lock some of the lines for a particular purpose, for formatting, for making reviews, or you can say protection from any user to edit it, So let us see how to do that.

We will take the help of example one is the formatting restrictions and editing restrictions, there are some exceptions, and you can give some restriction permission also. So let us see that you have three different paragraphs given.

Now what we want is to apply some passwords to this place, So that very few people can edit it. So how do you do that?

First of all, go to the Review Tab inside the Protect Group option and select Restrict Editing,

inside that check and mark Allow Only This Type Of Edition In The Document option.

In the List Of Editing Restrictions, it gives you a few check boxes very first thing it says formatting restrictions. Now if you have selected those areas, you will be able to apply only particular formats that Sometimes Celsius limits formatting to the selection of styles.

Then all you have to do is select the part of the document where you want to allow changes.

Like Selecting a whole paragraph or a few lines, heading, or even sentences.

And it says to allow only this type of editing to the document. What type of document editing do you want? So, you will see. This and you want something read-only, but you can also work on the comments. Also, you can work on filling in the forms I’ll select, and Yes, no changes, read-only.

But the person can only read this document except the selected one. The third thing, is you want this permission to be given to everyone. Sometimes if you share this document, you will get a list of names of all the people, but right now you have just selected everyone, and you can click on yes start imposing.

So. Remember, in this document, you can imply only certain formatting on these two.

Thus, you can only edit these two paragraphs, whereas others cannot edit this text. We will just click on Start enforcing protection. It will ask you for a password and rename and retype the password. Password. After that, your Word document is safe and can be protected easily.

Conclusion

You would know what the benefits are of Microsoft Word. Now, Microsoft Word is a word processing program. So right off you’ve got those benefits. You’ve got the fact that you can put together all kinds of text in various formats and formatting.

Left justify, Right justify, Align in the center. Anything you want Microsoft Word can do. Now it’s not as big a deal as actual desktop publishing, but it’s awfully closed, and these days you can do a lot with Microsoft Word converting right over into publishing with no problem at all.

So, if you’re saving the document on the network folder or somewhere where other people can access the document and you don’t want them to access this document. That’s the future of Microsoft Word to encrypt the document with the password.

Frequently Asked Questions (FAQs)

Q: What Is The Benefit Of Using Microsoft Word?

Ans: You can see here you can write quick little stories. You can even go ahead and write a fully finished book with graphics in it. Chapters, page numbers, everything. Here’s a quick letter you wrote that’s easy and an article. See, you have got columns here.

It will do just about everything you need to do sort of, you know, becoming your own publishing house. It’s not that robust, but it’s getting the best thing about myself. The word is that it is ubiquitous. You’re going to find it everywhere.

It’s the leading WordPress on both Mac and PC at this point. If you’re sending out a file to someone and they need to read it, Microsoft Word is a pretty good bet.

Q: How to password protect my Microsoft Word document?

Ans: Hat’s open a blank document. You can also open an existing document because the same procedure applies whether it’s an existing document or whether it’s a blank document.

So, type anything here in this document See my secret document. then you want to protect this document with the password.

What you’re going to do is click on the file. After you open that file, you have an option called Protect document.

Drop down as you see, so just click on this option and here you have many options. For this we are going to show you only the Encrypt with password option. So, click on Encrypt with a password.

After that find a good password and you will be able to protect that document.

Q: How To Restrict Editing Microsoft Documents?

Ans: The first thing is to select the file and press the control key from my keyboard, and you can select any 2 paragraphs. So, two paragraphs you have selected. Now what I’ll do is I’ll go to this review tab and on the right-hand side if you see there’s a restricted editing if you click on this dialog box.

I’ll get If you click on this button, you will get this kind of dialogue box. Now it gives you a few check boxes very first thing it says formatting restrictions. Now if you have selected those areas, you will be able to apply only particular formats that is Sometimes Celsius limits formatting to the selection of styles.

It says to allow only this type of editing to the document. What type of document editing do you want? So, you will see. This and you want something read-only, but you can also work on the comments.

Q: How To Remove Password Protection From Word Document?

Ans: Now if you want to. Remove the password for any reason. Profile and then click on Info again. And then you see here protected document, click on it, and click on encrypt.

That’s right, and just simply click the encryption option again and put the password in and click OK and click on the upper left corner of the arrow. We are going to save. let’s close the document now and try. As you can probably see the document is not encrypted by a password anymore.