Tips And Tricks To Use Google Docs In A Better Way?
Google Docs, Love it or hate it, you must hand it to Google. They have done a pretty good job of giving us a free word processor that really does the job. So, our goal for this is to share with you the coolest features in Google Docs. Now we do know for sure that these are the coolest features.
These are the features that we think are the coolest features in Google Docs though there maybe true there are other features that you think maybe cooler than the ones that we are going to share with you. But today, the coolest features that are part of Google Docs are not known by many.
You might think you know Google Docs well, but there are lots of hidden valuable features that you may not be using. So, watch this video till the end where we will show you how you can replace text, share, download links in PDF format, and much more.
1. Changing The Default Font
Starting off, let’s see how you can change the default fonts now in Google Docs. By default, it’s aerial, and seriously, it’s kind of boring. If you want to change it, simply highlight it. This entire line and select. The desired font. Next, go to Format paragraph Style normal text and click on Update normal text to match.
- Highlight The Text > Select Font > Format> Paragraph Styles > Normal Text > Update Normal “Text” to Match
Again, go to Format paragraph styles options and select options. Save as my default style. As you can see it says default styles have been changed. You can confirm that by opening a new document.
- Format > Paragraph Style > Options > Save As Default Style
2. Pre-Made Templates
Next Google Docs feature is ideal for lazy people who don’t want to create a new document from scratch. You can find this from File New from Template and choose any of the premade templates based on your specific needs.
- File > New > Choose Template
It will save you tons of time on what would have been otherwise spent and document formatting and adjusting the font and color schemes.
3. Smart Chips
Google that’s been adding cool stuff to Docs lately and its new intelligent chips are seriously mind-blowing. With this feature, you’ll never have to hunt around for a tool in the menu bar ever again. All you have to do is type and add symbols within Docs and you’ll see a drop-down menu.
With all these intelligent chip suggestions you can quickly mention someone’s search files. That Dave checklist changes the heading and many more without going anywhere and apart from looking great, everything you tag becomes very dynamic.
4. Version History Control
You can check who made changes to the document using version history. For example, if someone makes some changes to your shared docs, you can go to file Version History and see all the version history from here. Choose the version history you want to revert to and click Restore this version.
5. Automatic Structuring
If you’re creating a Google Doc, then code hierarchical formatting like different headings. You can generate an automatic outline to structure your document. To do this, go to View and then select.
Show outline. Aside from that, you can also write a summary. From now on, whenever someone opens a document, they can quickly navigate through complex documents and read the summary.
6. Text Replacement
You can auto-replace text and you go to docs using a sub. Institutions, you can find the tools or tools, references, and such. Confusions. From here you can type a little snippet and replace it with a long sentence or phrase. So now if you tag the small snippet and hit the space on the keyboard, it will automatically change to this.
7. Voice Typing
Another hidden feature you can use in Google Docs is creating a document using your voice. To do this, go to the Tools menu and select. Voice typing.
- Tools > Menue > Voice Typing
It will ask permission to use your microphone, so allow it. Now you can place this little window anywhere you want. Click this microphone icon and start dictating.
8. Direct Download
If you want someone to download your document directly in PDF format, you can do that too. Simply change the last word in the URL to export. Format = PDF. Next, copy the link and send it to them. Now when they open this link, a PDF of the same document will start downloading.
9. Word Counter
By default, Google Docs does not give you real-time Word kind of a document. To enable this, go to the tools and select. Word count option, a window will pop up. Make sure to checkmark the “display word count while typing” and hit OK. As you can see you have the word count at the bottom left of the screen.
- Tools > Word Count > display word count while typing > Ok
Shortcut Key: Shift + Ctrl + C
10. Embedded Documents in Emails
The last Feature on today’s list is that you can embed a document within an e-mail. This feature is helpful when you need your password if your document is not downloading the file. To do this, go to File, e-mail and e-mail this file.
Now check on Send yourself a copy, type the e-mail address, write something in the message if you want, and make sure to check this box where it says don’t attach. Finally, click send and this is how it looks on their e-mail. So that was only about the 10 hidden Google Doc features you should know.
11. Using @ for accessibility
(@) is like a magic button for Google Docs. When you type (@), you will get many quick options. You can tag people by choosing people from your mailing list, and when you hover around their names, you can mail them, message them, start a video call, or even schedule an event.
You can add notes from your last Google Meet meeting, or even draft an e-mail and preview it in Gmail directly from here. You can even add other Google Docs files so that other viewers can see them. Further, you can add media files like tables, images, drawings, and charts. And if you want to add a date, just type (@) and choose a specific date that is today’s or tomorrow’s date, and it will be added automatically in the exact format.
12. Watermark
Another important tool in Google Docs is adding a watermark to a document. Now if you often deal with confidential information then this can be helpful to you. Now go to insert at the top and choose the watermark option in the panel on the right-hand side. Click on Select. Image and then you can choose to upload the image from your computer or via URL, your drive, photos, or your camera.
And from the right panel. You can also format your watermark and decrease its size or adjust it. Other image options are also available right here. Now this watermark will appear behind your text and will repeat on every page of the document.
13. Present Now Option
Then you are on a meeting call. You want to show your Google Docs file that you must open in your browser. You can simply click on the Presence Now option just beside the share button. You can then choose to select. During the entire screen, a window or a tab and you will be able to present your dog during the call.
You can then choose to enable or disable audio from the option and when you are done you can click on Stop Presenting. Now this only works when you have your Google Docs file and Google Meet video call open in the Chrome browser.
Conclusion
We are also sharing the advantages of using Google Docs. Google Docs is a web-based application that can be used using an Internet browser but is also accessible on Android and iOS. It is an easy-to-use app to create, edit and share files. Documents within it that contain the information of the subject matter. The learners could meet at the events or give them background knowledge about the topic.
The learners can collaborate with each other by adding them under. They can provide different ideas while working together at the same time. It can also be used as a year viewer for the learners. Google Docs has the users put these ends in the highlight.
Shrink writing comments and other tools that could help their leaders. This is suitable for their references. It seems that you don’t have to write anything on paper, you just type down any ideas or information you want and much faster, it will be saved safely online or offline.
Frequently Asked Questions (FAQ’s)
Q: What are the top 3 best-hidden tricks of google docs?
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Changing Default Font
Starting off, let’s see how you can change the default fonts now in Google Docs. By default, it’s aerial, and seriously, it’s kind of boring. If you want to change it, simply highlight it.
This entire line and select. The desired font. Next, go to Format paragraph Style normal text and click on Update normal text to match. Again, go to Format paragraph styles options and select. Save as my default style. As you can see it says default styles have been changed. You can confirm that by opening a new document.
-
Pre-made templates
Next Google Docs feature is ideal for lazy people who don’t want to create a new document from scratch. You can find this from File New from Template and choose any of the premade templates based on your specific needs. It will save you tons of time on what would have been otherwise spent and document formatting and adjusting the font and color schemes.
-
Smart chips
Google that’s been adding cool stuff to Docs lately and its new smart chips are seriously mind-blowing. With this feature, you’ll never have to hunt around for a tool in the menu bar ever again. All you have to do is type and add symbols within Docs and you’ll see a drop-down menu.
With all these smart chip suggestions you can quickly mention someone’s search files. That Dave checklist changes the heading and many more without going anywhere and apart from looking great, everything you tag becomes very dynamic.
Q: What Are The Advantages Of Google Docs?
Ans: It is an easy-to-use app to create, edit and share files. Documents within it that contain the information of the subject matter. The learners could meet at the events or give them background knowledge about the topic. The learners can collaborate with each other by adding them under.
They can provide different ideas while working together at the same time. It can also be used as a year viewer for the learners. Google Docs has the users put these ends in the highlight. Shrink writing comments and other tools that could help their leaders.
Q: How Can I Change My Favorite Font To Default Mode In Docs?
Ans: Starting off, let’s see how you can change the default fonts now in Google Docs. By default, it’s aerial, and seriously, it’s kind of boring. If you want to change it, simply highlight it. This entire line and select.
The desired font. Next, go to Format paragraph Style normal text and click on Update normal text to match. Again, go to Format paragraph styles options and select. Save as my default style. As you can see it says default styles have been changed. You can confirm that by opening a new document.
Q: What are the top 3 most Known docs tips?
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Direct Download
If you want someone to download your document directly in PDF format, you can do that too. Simply change the last word in the URL to export. Format = PDF. Next, copy the link and send it to them. Now when they open this link, a PDF of the same document will start downloading.
-
Word Counter
By default, Google Docs does not give you real-time word kind of a document. To enable this, go to the tools and select. Word count option, a window will pop up. Make sure to. Word count while tapping is on and hits OK As you can see you have the word count at the bottom left of the screen.
-
Embedded Document in Emails
The last Feature on today’s list is that you can embed a document within an e-mail. This feature is helpful when you need your password if your document is not downloading the file.
To do this, go to File, e-mail and e-mail this file. Now check on Send yourself a copy, type the e-mail address, write something in the message if you want, and make sure to check this box where it says don’t attach.
Finally, click send and this is how it looks on their e-mail. So that was only about the 10 hidden Google Doc features you should know.
Q: What is google docs?
Ans: Google Docs is a web-based application that can be used using an Internet browser but is also accessible on Android and iOS. It is an easy-to-use app to create, edit and share files. Documents within it that contain the information of the subject matter. The learners could meet at the events or give them background knowledge about the topic.